Your team is using AI. Do you know what data they're sharing?
ChatGPT, Copilot, Gemini: the tools are already in your business. The question is whether they are being used safely. KAVIX audits your AI usage, identifies data exposure risks, and builds the guardrails to protect your business.
Most businesses have employees using AI tools every day, drafting emails, summarising documents, and analysing data. Most have no policy, no oversight, and no visibility into what's being shared with these platforms. A single employee pasting client data, financial records, or personal information into a public AI model can constitute a GDPR breach. Microsoft Copilot, if misconfigured, can surface documents employees were never meant to see.
Shadow AI is already in your business. The question is whether you know about it.
Sharing client data with a public AI model without lawful basis is a reportable breach.
Without proper configuration, Microsoft Copilot can surface files employees were never meant to access.
We work with you to understand how AI is being used across your business, identify the risks, and implement practical controls that don't get in the way of productivity.
Every engagement begins with a no-obligation discovery call. From there, we build a programme that fits your business, whether you need a rapid policy framework or a full governance implementation.
Our Secure AI Advisory programme addresses every stage of the AI risk lifecycle, from finding what's already in use, to locking it down, to keeping it that way.
We map every AI tool in use across your organisation, sanctioned or not. Most businesses are surprised by how many they find.
We build the policies, configurations, and controls that let your team use AI productively without putting your data at risk.
Ongoing monitoring ensures new AI tools don't slip through the net, and that your controls stay effective as the AI landscape evolves.
The ICO has published detailed guidance on how UK GDPR applies to AI systems, including obligations around transparency, lawful basis for processing, and data minimisation when using AI tools. Businesses that cannot demonstrate they have assessed the data risks of their AI usage are already non-compliant.
The FCA has made clear that AI governance is an operational resilience issue for financial services firms. Boards are expected to understand and manage the risks that AI tools introduce, including the risk of sensitive client or market data leaving controlled environments.
Copilot indexes everything the user has access to. Misconfigured permissions mean it can surface sensitive documents, HR data, or financial information to anyone in the business, not just those who should see it. A poorly scoped Copilot deployment is effectively an internal data breach waiting to happen.
Data entered into ChatGPT, Gemini, and similar tools may be used for model training, retained by the provider, or exposed in future outputs. Once client data, financial information, or personally identifiable information enters a public AI model, there is no "undo." The risk is permanent.
It can be, but only when the tool, the data, and the controls line up. A public consumer account with no data processing agreement should never touch sensitive information, while a governed setup with the right Copilot configuration and a clear policy handles it safely. Our guide to ChatGPT at work walks through the risks in detail.
It varies widely. Enterprise tiers usually keep your inputs out of model training, add a data processing agreement, and name their sub-processors, while public and free tiers may keep what you enter and reuse it. Consumer tools like Claude and Perplexity have separate business terms worth checking. The reliable approach is to read each platform's data terms against the ICO's AI guidance before trusting it with anything sensitive, which is the due diligence we build into every security review we run.
Entering a customer's personal data into an unauthorised public AI tool is a data protection breach under UK GDPR, whatever the reason, because speed is never a lawful basis for sharing someone's personal data.
We'll conduct a no-obligation AI usage audit and tell you exactly where your risks are. Most businesses find at least one significant exposure they weren't aware of.
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